Monday , December 5 2022

Shoprite Careers Cape Town – Projects Assistant

Website The Shoprite Group of Companies

Job Description:

The purpose of the Projects Assistant is to work collaboratively with the project team on short and long-term projects. In this role, you will oversee tasks delegated to you by the project team, and coordinate with all necessary vendors and service providers, to ensure that projects move forward on time and on budget. The Projects Assistant is also responsible for providing administrative support for projects, ensuring that all project activities are structured, actioned accordingly and tracked through the system to achieve project deadlines.

Job Responsibilities:

  • Collaborate with the project team, contributing to the entire project lifecycle.
  • Ensure that debriefs are actioned according to the prescribed standard before the Project Lead sign-off occurs
  • Coordinate efforts within the project team and with external stakeholders efficiently.
  • Coordinate sign-offs between various parties (internal and external) as per business requirements.
  • Help discern requirements and assign tasks to team members.
  • Monitor the quality and accuracy of debriefs.
  • Liaise with internal and external stakeholders regarding any project-related issues or feedback and record the responses.
  • Coordinate the administration for project roll-out.
  • Evaluate the nature and condition of projects and make useful suggestions to the project team on the best practices and strategies to apply in project execution.
  • Organizing documents pertaining to projects, such as proposals, contracts, and reports.
  • Support with the preparation of project plans.

Job Requirements:

  • Good communication – approachable, adopting a range of communication styles to facilitate successful outcomes within the team and cross-functionally in a matrix structure.
  • Operational efficiency – someone who can spread themselves across multiple tasks simultaneously by working smartly, efficiently and effectively. Diligently staying on top of the details and understanding how they fit into the big picture.
  • Time management – ability to prioritize a high volume of tasks simultaneously in a fast-paced unpredictable environment. Identify the urgent & important tasks and priorities to ensure delivery to the client and other stakeholders.
  • Independent problem solver and analytical thinker.
  • Self-motivated and driven with strong integrity – take accountability for actions and mistakes, and continually contribute towards a culture of excellence and ambition.
  • Adapting and responding to change – adjusts to a fast-paced, changing environment; tolerates ambiguity; adapts interpersonal style to suit different people or situations.
  • Proven experience in a similar role within an FMCG environment – (desired)
  • Degree in Project Management, Marketing or related field – (essential).
  • Innovative and solution-orientated – Creating and applying sound judgment and the ability to generate solutions that serve the flow of work and meet deadlines.
  • Coping with pressures and setbacks – works productively in a pressured environment; keeps emotions under control during difficult situations; handles criticism well and learns from it.
  • Proficient with MS Office 365 to manage communications and other tasks relating to the function – (essential).
  • +2 years’ relevant experience in a project administration role or a similar role, with experience in project administration and management – (essential).
  • Build stakeholder rapport – able to build rapport and relationships with key stakeholders.
  • Deciding and initiating action – Takes responsibility for actions; takes the initiative and works under their own direction; initiates and generates activity and introduces changes into work processes; makes quick, clear decisions which may include tough choices or considered risks.
  • Detailed, organized and quality-focused – Has an affinity for detail, structure and efficiency. Is diligent and vigilantly watches over work processes, tasks and outputs to ensure accuracy while independently auctioning and correcting any quality concerns.

Job Details:

Company: The Shoprite Group of Companies

Job Category: Retail

Vacancy Type: Full Time

Job Location: Cape Town, Western Cape, SA

Application Deadline: N/A

Apply Here

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